QUOODA® contains several preconfigured checklists designed by Ark Workplace Risk's health and safety specialists.
You are able to amend some settings for these checklists but configuration is limited. On this support page, we will take you through the choices you have available. If you feel that these checklists are not suitable for your business for any reason you can create your own custom checklists as required. We also welcome any feedback you have via the support team and where we see benefits for all our clients we will implement changes.
What checklists are available?
There are 5 checklists available for you to review and use and each of these is specifically designed to meet the requirements of certain compliance rules. Therefore, these checklists already have SmartForm links in place to the target compliance rules.
| Checklist Name | Target compliance item(s) and frequency |
| Change Management Checklist* |
Change Management (Annually) and/or Property Amendment Change Management Review (Quarterly) |
| Competency (SKEB) Assessment* | Resource Management and Competence (Annually) |
| Essential Fire Safety Equipment Checks (Monthly) | Monthly Fire Safety Equipment Inspection (Monthly) |
| Fire Fighting Lift Checklist | Fire Fighting Lift Monthly Equipment Inspections (Monthly) |
| PIB Checklist | Premises Information Box Inspections (Annually) |
Those checklists marked with an * will only be available to those clients using the Building Safety Act (BSA) features in QUOODA®.
How can I review the checklist content?
Until you decide to use them, only Super Users will be able to see these checklists within the system. Super users can see the content of these checklists to assess their suitability for your organisation.
- Open the ‘Checklists’ module on the main menu
- Select the ‘QUOODA Checklists' category
- The 5 templates are displayed (3 templates if you are not using the BSA Features), select the one you wish to review
- Click ‘Add New’ to load the template and review the questions.
- To exit the form without saving any data, click ‘Close’ rather than ‘Draft’ or ‘Publish’
I would like to implement a checklist, what steps do I need to take?
Step 1. Open the checklist settings
- Go to ‘Settings > Checklists’
- Select the ‘QUOODA Checklists' category
- The 5 templates are displayed (3 if you are not using the BSA Features), select the one you wish to review.
Step 2. Edit Checklist template
The ‘Edit Checklist Template’ option provides you with many options over 4 tabs. Please review these and ensure they are suitable for your needs. The most key considerations are highlighted below:
- You can control if the checklist is available on mobile via the ‘Available on Mobile Devices’ field on the ‘Checklist’ Tab
- You can check and amend via the compliance SmartForm links via the ‘Compliance tab’
Step 3. Move Checklist template
This is not an essential step, you can keep the template in the current checklist category. You do have the option to move it if you would like it stored within another category. If you decide to do this:
- Click on ‘Move Checklist Template’
- Drop down the ‘Move To’ option and select the category you would like to move it to
- Press ‘Save and Close’
The checklist template will now be available in the new category. A copy will remain in the QUOODA Checklist category so it’s clear which preconfigured options exist.
Step 4. Grant role security to the checklist
By default, only Super Users will be able to see these checklists in the system. You can provide access for other roles within your organisation via Role Security and for full details on how to access and use this please read the linked support page.
There is a feature within the security settings for each checklist and you can set the required access for each role in your business.
These checklists will now be visible and useable to the staff in your business.